Regular Board Meeting, September 10, 2007

 

The Parsons City Council met for its regular monthly meeting, Monday, September 10, 2007 at 7:00 p .m. at the City meeting room Mayor Tim David Boaz called the meeting to order.

 

Roll Call:                                 

Present                                                              Absent                                           

Mark Davis

Harold Fisher                                                   

Joseph Fisher                                                  

Dwight Lancaster                                               

Dale Reynolds                                                                                                

Joe Don White                                                                                         

David Wilbanks 

                                                                  

Motion to dispense with the reading of the minutes of the previous meeting 

and to approve as handed out by, Dale Reynolds.  Second Reading by Joseph Fisher

Vote:  All Ayes                                                                                                                       

 

Motion to approve financial statements July 2007 by, Dale Reynolds, Second by  David Wilbanks Vote:  All Ayes.

 

Presentations:  none

Community Forum:

Communications from Mayor: 

Report from Joseph Fisher on Tennessee Housing Development Agency Home Program.

Mr. Fisher stated that after reviewing the qualifications of Nelson Thornton Consultants of Jackson, Tenn., that he would like the board to consider using the company to apply for a home grant in 2008.  They are a reliable and professional company who has been able to get several home grants for other cities.  Mr.   Bob Thornton and Randy Nelson who are owners of this company are the same ones that Judy has worked with before when the City receive this grant in 2000.  Nelson –Thornton have over 15 years experience with THDA and consistently scores with some of the State’s highest points each year.

In 2007 they scored 49 out of 50 points. Mr. Fisher also stated that he feels that the company would be an asset to the city.

Motion by Dale Reynolds to use the firm of Nelson-Thornton Consultants to file for the City of Parsons a home grant at the appropriate time to file.  Second by Mark Davis

Vote: All Ayes

 

Mayor Boaz gave an update of the UT Martin College. He stated that the Parsons Regional Planning Commission at their regular meeting met with UT Director Jason Rushing and looked at the plans for the college. The process has been started for the site plans approval. The college goal was to have 70 students and 120 credit hours for this term.  They now have 108 students with 672 credit hours. They have achieved and gone beyond their goal.

 

 

 

Regular Meeting September 10, 2007

 

Report:  Annual Peavine Cultural Arts & Craft Festival –Judy King

Mrs. King stated that the Peavine Beauty Pageant will be next Saturday, and the festival will kick off Friday September 21, 2007.  There will be a Talent Contest at 11:00 A.M. on the 22nd at the Parsons Elementary School.  Festival events are being finalized.

Arts & Craft venders are full along with the food venders. We hope to give the local people an opportunity to make some money. We have been bless with the support from everyone. 

Decatur County Chamber report from Joe Don White-He stated that the Chamber would be helping with the hospitability booth

 

 

 

Old business:

 

1.      Second on Ordinance No 272 An ordinance of the City of Parsons appropriating Funds for the Fiscal year July 1, 2007, through June 30, 2008 and establishing the property rate of $1.01 for the 2008 fiscal year.

Motion to pass this ordinance on first reading by Dwight Lancaster Second by Mark Davis. Vote  Mark Davis-aye, Joe Don White-aye, Joseph Fisher-aye, Dwight Lancaster-aye, David Wilbanks-aye, Dale Reynolds-aye, and Harold Fisher aye.

 

NEW BUSINESS:

1.      First Reading on Ordinance No 273An ordinance to amend the City of Parsons Zoning map to zone properties located on State Route 20/Main Street B-1 (General Business). Motion to pass this ordinance on second reading by Harold Fisher Second by Dwight Lancaster. Vote: Mark Davis –aye, Joe Don

White-aye, Joseph Fisher-aye, Dwight Lancaster-aye, David Wilbanks-aye,

Dale Reynolds-aye, and Harold Fisher-aye.

 

2.      Resolution No: 09-10-2007-1 Entitled A Resolution directing the Gas System of the Gas System of the City of Parsons to make tax equivalent payments to the City of Parsons for the fiscal year beginning July 1, 2007.  Motion to pass the resolution by Dale Reynolds, Second by Mark Davis. Vote: Mark Davis-aye, Joe Don White-aye, Joseph Fisher-aye, Dwight Lancaster-aye, David Wilbanks-aye, 

Dale Reynolds-aye, and Harold Fisher.

3.      Authorizing Mayor to sign contract for audit for fiscal year ending June 30, 2007.  Motion by Dwight Lancaster Second by Dale Reynolds to authorize Mayor to sign contract with John R. Poole, CPA, 134 Northlake Drive, Hendersonville, Tenn.  Harold Fisher expressed that he felt that someone local should do the audit. Joe Don White stated that he had called around and checked out several of the other audit firms that had submitted proposal, and Mr. Poole seemed to be he best one to do the city’s audit.

 

Regular meeting September 10, 2007

Vote:  Mark Davis-aye, Joe Don White-aye, Joseph Fisher-aye, Dwight Lancaster-aye, David Wilbanks-aye, Dale Reynolds-aye, and Harold Fisher-no.

 

Mayor Boaz stated that the school superintendent was looking for a place for the boy scouts to meet.  He then mentioned using the old city hall, or maybe the old library building.  Mayor stated that he would check with someone at the Decatur County Shepherds Fund to see if there will be room.

 

4.      Downtown Enhancement Grant bid worksheet was given to the Council.

There were questions concerning some of the irregularities concerning qualifications from T-Dot.   Since the board had not had time to study the new figures it was decided to recess the meeting with Motion coming from Mark Davis to recess until September 17th at 7:00 p.m. Second by Dale Reynolds

All Ayes.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Recessed meting September 17, 1007

 

Mayor Boaz called the meeting to order. Roll called showed the following

 

Present                                             Absent

Joe Don White                                 Joseph Fisher

Mark Davis

Dale Reynolds

Harold Fisher

Dwight Lancaster

David Wilbanks

 

TDOT changes things, and after bid opening it was determine that Graves & Graves Construction Co. had not been pre-qualified at the time of the bidding. Graves & Graves was not aware of the requirement due to TDOT not sending out any type of notice stating this.  Graves is now in the process of getting qualified.  Bid documents have irregularities with how specs were written.

This is what the board can do if they choose so:

1.         Waive the informality of TDOT pre-qualification requirements prior to the bid opening, however pre-qualification for the general contractor and all sub-contractors, will be required prior to contract award/execution.  In addition waive any other informality that would stop the Owner from awarding the project to the low bidder of the selected option.

 

2.         The City Council shall discuss and determine what they want to contract, (construct).  There are three Project Options.

 

 

                 PROJECT                      PROJECT                                   PROJECT

                  OPTION 1               OPTION 2                                  OPTION 3

 

 

                                                              BASE BID                                  BASE BID

                BASE BID                   + ALTERNATE 1                   +ALTERNATE 1 & 2

 

High           $ 782,154.00          $ 834,223.29                        $ 849,172.30

 

Low          $ 779,888.41                 $ 829,260.25                                     $ 840,900.25

 

 

 

 

 

 

 

 

 

Recessed Meeting September 17, 2007

 

 

 

  1. The City Council should authorize the Mayor to award the Project Option selected to the low bidder, subject to:

 

a)   TDOT approval of the recommended award and contingent that the T-Dot project funding does not change;

 

             b) TDOT pre-qualification of the general contractor and all sub-

                  contractors will be required prior to contract award/execution.

 

Motion by Mark Davis to wave the irregularities. Second by Dale Reynolds. Vote:  Mark Davis-aye, Joe Don White-aye, David Wilbanks-aye, Dwight Lancaster-aye, Dale Reynolds-aye, and Harold Fisher-Aye Joseph Fisher Absent.

 

Bid is from Main to Fourth Street sidewalks and trees.

Alternate #1 to do drainage and 4th Street

Alternate #2 benches and trash receptacles.

Drainage issue most important. benches and trash receptacles can be handled at a later date was the council’s general agreement.

Motion by David Wilbanks to accept Project Option #2 with alternate #1 because of the drainage problem that we have on 4th, and to go with lowest bidder. Second by Dwight Lancaster. Vote:  Joe Don White-No, Mark Davis-Aye, Dale Reynolds-Aye

David Wilbanks-Aye, Harold Fisher-Aye, and Dwight Lancaster-Aye Joseph Fisher absent and not voting.

Motion to adjourn by Joe Don White Second by Mark Davis Vote:  All Ayes.

 

                                      

  

 

 

   ________________________________

    Tim David Boaz, Mayor

 

 

 

 

   ______________________________

  Judy Daugherty, City Recorder